Privacy Policy

1. Who We Are

Telova Field Notes is the data controller for the purposes of UK GDPR and the Data Protection Act 2018. Our registered correspondence address is 17 Amwell Streetu can contact us at [email protected] or by calling +44 20 7183 4952.

This privacy policy sets out how we collect, use, store, and protect personal data when you visit telova.info or contact the editorial team. We are committed to handling your personal data responsibly and in compliance with applicable UK data protection law.

2. What Data We Collect

We collect data in two ways: data you provide directly, and data collected automatically through your use of the website.

2.1 Data You Provide

• Name and email address submitted through the contact form on contact.php.
• Message content submitted through the contact form.
• Any additional data included in written correspondence sent to our email address.

2.2 Data Collected Automatically

• IP address and approximate geographic location (country or city level).
• Browser type, operating system, and device type.
• Pages visited, time spent on each page, and referral source.
• Cookie data — see our Cookie Policy for full details.

3. How We Use Your Data

We use the data we collect for the following purposes:

• Responding to correspondence: Contact form submissions and email enquiries are handled to respond to your message. Legal basis: legitimate interests.
• Website analytics: Automatically collected data is used to understand how the site is used and to improve the reading experience. Legal basis: legitimate interests, subject to cookie consent where applicable.
• Legal compliance: We may retain certain data where required by applicable law or to defend against legal claims. Legal basis: legal obligation or legitimate interests.

4. Data Sharing and Third Parties

We do not sell, rent, or trade personal data to third parties for marketing purposes. We share data only in the following limited circumstances:

• With hosting and infrastructure providers necessary to operate the website, under data processing agreements.
• With analytics providers, where you have consented to analytics cookies.
• Where required by law, court order, or regulatory authority.

5. Data Retention

Contact form submissions and correspondence are retained for up to 24 months from the date of receipt, unless a longer period is required for legal reasons. Website analytics data is retained in aggregated, anonymised form for up to 26 months. You may request deletion of your data at any time by contacting us at [email protected].

6. Your Rights Under UK GDPR

Under UK GDPR and the Data Protection Act 2018, you have the following rights in relation to your personal data:

• Right of access: You may request a copy of the personal data we hold about you.
• Right to rectification: You may request correction of inaccurate or incomplete data.
• Right to erasure: You may request deletion of your personal data, subject to legal retention requirements.
• Right to restrict processing: You may request that we limit the way we use your data in certain circumstances.
• Right to object: You may object to the handling of your data on the grounds of legitimate interests.
• Right to portability: Where handling is based on consent or contract, you may request a portable copy of your data.

To exercise any of these rights, contact us at [email protected]. We will respond within one calendar month. If you are dissatisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

7. Cookies

This website uses cookies. For full details of the cookies we use, why we use them, and how to manage your preferences, please read our Cookie Policy. You may update your cookie preferences at any time using the Cookie Settings link in the footer.

8. Data Security

We take appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or disclosure. All data transmissions between your browser and this website are encrypted via HTTPS. Access to correspondence and contact form data is restricted to members of the editorial team on a need-to-know basis.

9. Changes to This Policy

We may update this privacy policy from time to time. When we do, we will update the "last updated" date at the top of this document. We encourage you to review this policy periodically. Continued use of the website following any changes constitutes acceptance of the updated policy.

10. Contact

For any questions about this privacy policy or how we handle your personal data, please write to us at [email protected], call +44 20 7183 4952, or write to Telova Field Notes, 17 Amwell Streete editorial office is open Monday through Friday, 09:00–18:00.